Document management
Secure access to relevant information
With powerful document management, you are ready to master the vastly increasing amount of information in a digitized world. Make it easier for administration, HR, sales and marketing to create, manage and provide important documents and rich media in a secure environment. Enable individual access, fast finding, automated processes and, incidentally, maintain brand consistency with every new piece of content you create. Increase the productivity of your teams, reduce effort and boost collaboration. Today, successful and future-oriented document management is based on the advanced concepts and technologies of a content supply chain.
Drive your content supply chain
Learn how to master the increasing complexity of document management.
Create and edit using familiar tools
All your divisions can use their familiar tools to create, edit, or version any type of enterprise content:
- Clients for print and digital
Access sophisticated vjoon clients from anywhere to create enterprise content for print and digital. Let distributed teams address content needs specific to channels, audiences, and locations. - Microsoft Office/365
Sales, HR, finance and legal teams usually employ the most common software in this area: Microsoft Office/365. Use Word, Excel, and PowerPoint to create reports, contracts, presentations, sales guides and many more. Manage all these files including all versions with ease using vjoon. - Adobe Creative Cloud & Firefly AI
Creatives work with the design oriented applications from Adobe. Benefit from vjoon’s tight integration with Adobe Creative Cloud & Firefly AI for maximum creative freedom, smart automations and accelerated workflows. Let your marketing team create inspiring brand experiences and engaging campaigns for your entire portfolio.
Manage your content operations
Increase productivity and boost collaboration with a centralized content hub and streamlined workflows:
- Find content faster
With vjoon, the information you’re looking for is just a click away. Make documents available from a central source and streamline the flow of information across your entire company. Our solutions analyze and structure vast amounts of metadata in seconds so that search and filters deliver the right information faster than ever. - Speed up collaboration
Break down siloed thinking and connect everyone in one streamlined workflow – whether local or global, employee or freelancer, intern or CEO. There is no need to share sensitive information via email or FTP sites. All parties collaborate in a secure system. Enable immediate feedback through approvals, comments as well as status information, and benefit from notifications that let you know when something needs to be done. - Ensure brand consistency
With a central content hub as your single source of truth, all your assets are available in their latest version anytime, and across divisions, subsidiaries, retail branches or service providers. Group assets into collections if you want to make different enterprise content available to internal or external stakeholders.
Provide content to all stakeholders
Deliver content for all needs and channels faster than others – highly automated and in seconds:
- Serve any channel
Provide content across all channels and touchpoints. No matter whether documents are needed for internal use, new marketing campaigns are to be launched, or price lists are required for the international sales team. vjoon solutions always deliver the right information to the right place at the right time. Fast. - Automated renditions for any purpose
Your teams need perfectly fitting images and graphics for their projects. Using renditions, they always have the right size and resolution in the required file format at hand, quickly and automatically. - Connect with other solutions
Benefit from extensive integration options for a variety of systems, including Web CMS, ERP, Social Media, or Marketing Automation. Depending on your needs, you can trigger these systems manually or automatically and deliver content with ease.
What is content supply chain management?
Ever faster cycles, ever more formats and distribution channels determine the daily work in marketing, creative agencies and publishers as well as in many other team organizations. Industrial production and logistics processes serve as a guide to mastering the increasing complexity in content production. Content supply chain management brings together people, tools and processes to effectively create, manage and provide content.
Revolutionize your way of working and drive your content supply chain.
Productivity and ROI at full sound
vjoon seven DAM integrated with vjoon K4 publishing system
To present a first-class concert of content experience, you should not only arrange an efficient content supply chain, but also perform with cutting-edge solutions that are smartly connected and highly automated.
The integration of vjoon seven and vjoon K4 is probably the most intelligent connection between a next-Gen DAM and a leading workflow system. This deep integration means that users immediately benefit from the typical features of a professional workflow system with the added advantage of a fully integrated digital asset management system. With this integrated solution, you can automate and streamline your entire content creation, management, and delivery processes, resulting in higher productivity and ROI.
Developed and maintained directly by vjoon, this integration is an integral part of seven and K4. This future-oriented integration serves as an example of what is possible when cutting-edge technologies and concepts are seamlessly combined to meet the needs of a streamlined Content supply chain.
Q&A for document management
You may have more questions about our solutions, so we've answered the most frequently asked questions that have come up in customer conversations alongside.
What’s the difference between DMS, classic DAM and vjoon seven?
Document management systems (DMS) and classic digital asset management (DAM) systems may seem similar, but they are two tools that serve distinct purposes and cater to different business needs. The primary distinction between a classic DAM and DMS lies in the type of content they manage. DMS is primarily about contracts, invoices, reports, manuals and other text-based, and rather non-digital documents. So DMS is most commonly found in law firms, finance, healthcare and administrative functions. Classic DAM solutions focus on rich media assets such as images, videos, audio or layouts. This is why they are primarily found in creative industries, marketing and publishing.
Next-generation DAM platforms, such as vjoon seven, combine both worlds and offer a centralized repository where all of an organization’s assets can be stored, organized, and accessed by authorized users. From a cost perspective, a next-gen DAM platform represents a higher ROI compared to a DMS or classic DAM because it offers greater added value overall.
Do your document management solutions fit our company size?
Of course. We have customers of all sizes, from the small design shop with 5-10 concurrend seats, to the agency network with over 100, to the global corporation with more than 5,000. And if you start in your garage to build your own enterprise in a short time, no problem, our solutions adapt effortlessly to your growth.
Can we integrate vjoon’s solutions with other tools?
Yes, of course. If you use vjoon seven for document management, you can extend it with many other tools. For example, it is already deeply integrated with our workflow system vjoon K4. This integration is an integral part, so you can get started right away. The integration of both solutions immediately offers many advantages during the production of any content. What's more, both solutions are already deeply integrated with Adobe Creative Cloud. Other integrations maintained by vjoon include Microsoft Office/365 and WordPress. Both K4 and seven can also be extended via their powerful APIs.
Are your solutions run on-premises or in the cloud?
You are free to choose. vjoon seven and K4 can be deployed entirely in the cloud, or in an existing IT infrastructure, in the enterprise, in distributed locations, and in external data centers. When deployed in the cloud, you choose your preferred cloud service provider, according to national data protection policies, individual security requirements, or to meet your corporate compliance management. If you have any further questions, our partners will be happy to advise you.
What is vjoon’s experience in this area?
Sophisticated software with high quality is our DNA. Since our founding in 1990, we have pursued the goal of providing our customers with solutions that noticeably improve their content management. As the first provider of an Adobe InDesign based publishing system, we have brought many innovations to the market and are one of the market leaders in our segment today. With our worldwide partner network, we offer both strong local partners and the expertise for global roll-outs and support. Brands, creative agencies, publishers, government institutions and associations of all sizes trust in us and our partners.
Learn more about our solutions
vjoon seven
seven is your central content hub and single source of truth. Its intelligent use of metadata lets your assets become valuable parts of your brand.
vjoon K4
K4 manages any content and serves all media. Its powerful workflows streamline editorial collaboration, save time and lead to stunning results.
Ready for take-off?
Bring your enterprise content management to the next level with vjoon.
Our experts will be happy to discuss your challenges and give you a personal demo.
