The Florida Bar is an association of all lawyers licensed by the Supreme Court of Florida to practice law in the state. The organization has two publications that serve the legal community throughout the state. The Florida Bar News and The Florida Bar Journal. The twice-monthly published News is the primary means by which The Florida Bar communicates topical information to its members. For example, it carries news about all levels of the organized Bar, other law-related organizations and current legal issues. The Journal mailed to all active members and subscribers is produced ten times each year. With articles selected in a peer-review process by the editorial board, it is the premier source for topical articles on Florida law.
Staff for both publications must go through an exhausting process to rekey content into an antiquated IBM Notes platform to make it available for publication on the Web. The Florida Bar decided that the Notes solution must be replaced with a more modern tool. Thus, our local partner DPCI has been assigned to analyze the current situation and recommend best practice technology to improve workflow and reduce costs.
As a result of the study, DPCI recommended implementing vjoon K4, a publishing platform that works in conjunction with Adobe Creative Cloud to allow editors, designers, and production professionals to collaborate more effectively.
DPCI founder Joe Bachana and his team met The Florida Bar‘s editorial, design, and production staff. Together, they gathered requirements for the system, helped identify impediments in the current publishing workflow, and offered suggestions on how to improve the process with a K4 status-based workflow. The focus was to design a workflow that would allow the editorial team to not only create content and run it through workflows for print but to use the same solution to publish content to the Web.
Next, DPCI installed vjoon K4 at The Florida Bar in the cloud on MS Azure. DPCI also partnered with Scott Dunn of Flux Consulting, another local partner, to configure the K4 XML Exporter to automate the export of InCopy files out of the system then developed a custom XSLT to format the content, including endnotes, for import into WordPress for publishing online.
To help ensure a smooth rollout, DPCI provided K4 system administration and end-user training on-site. They further offered remote support to end-users and The Florida Bar system administrators as they produced the first issues of the News using vjoon K4.
vjoon K4 provides The Florida Bar staff with a standard platform to create and curate content for both the News and the Journal in print and Web along with a quicker, cleaner export of content for publishing to the WordPress websites, without having to go through the IBM Notes intermediary platform. Read also the complete report at DPCI.